9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out ways hiring an external company to manage payroll tasks such as combining payroll data, determining earnings, handling tax regulations, administering worker benefits, and guaranteeing prompt payroll.

Outsourcing payroll not only conserves services time but likewise guarantees compliance with legal requirements. Outsourcing to a payroll expert can assist avoid issues that emerge with in-house payroll, like keeping up to date with altering tax laws or manually repairing payroll errors.

How We Selected the very best Outsourced Payroll Companies

Features

We prioritized solutions with easy to use user interfaces, seamless integrations with human resources and accounting software, and scalability to satisfy the requirements of companies of all sizes. These features make sure complete payroll management, whether you're managing a couple of employees or an international labor force.

Security and Compliance

Each service was evaluated for its ability to safeguard sensitive information and make sure compliance with ever-changing tax guidelines and labor laws. Strong security measures and updated compliance qualifications are essential for minimizing dangers and avoiding charges.

Customer Support

We considered the schedule of responsive consumer assistance, training resources, and continuous assistance to guarantee companies can depend on their picked payroll provider. Comprehensive support helps prevent payroll errors and solves concerns swiftly when they develop.

Reputation

To guarantee dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, together with market acknowledgment and third-party audits, to verify each tool's efficiency and reliability. A strong credibility suggests a performance history of providing consistent, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of companies on these series of requirements, we have developed the ultimate list for the finest payroll services that can be outsourced in 2025.

1. Playroll

Playroll supplies a detailed option for managing global payroll and employment, making it ideal for organizations of any size. The platform's Employer of Record (EOR) seamless payroll processing for both international employees and professionals in over 180 nations.

Playroll provides an International Payroll Management service that provides services complete control and versatility to incorporate their preferred payroll suppliers per region, with no requirement to rip and replace their existing set-up at good time and expense. The services consist of GP Analytics, an effective tool for tracking and visualizing payroll data from throughout the world. GP Manager combines worldwide payroll procedures together with sophisticated analytics features, to provide you more oversight of global payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in worldwide employment services, focusing on in-house legal knowledge.

Key Features Overview

- Consolidating worldwide payroll procedures into one central center while offering versatile integrations with existing vendors and in-house operations.

- Map payroll information from any data source, including combinations with leading accounting software application.

- Quick release of software and automated vendor onboarding.

Multi-vendor payroll for paying workers through various providers.

- Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across different areas.


Global Payroll Pricing

Starting at $3 per staff member.

Pros

- Quick setup with low implementation costs, conserving time and resources.

- No require to change existing payroll operations or trusted regional providers.

- Real-time currency management and conversion functions for worldwide payroll.

- Advanced automation for payroll jobs throughout over 180 nations.

- Built-in compliance features with digitized audit tracks.

- Access to educated client assistance for organizations of all sizes.

- Dedicated assistance available at no extra cost.


Cons

- Limited integration choices with third-party HR tools, though more options are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your needs, with full combination with present payroll providers and systems.

2. Paylocity

Paylocity is known for its flexibility, offering a detailed outsourced payroll service ideal for mid-market businesses. It likewise provides a suite of HR and labor force management services, including advantages administration, time tracking, and talent management

- Payroll and HR management.

- Employee self-service portal

- Advanced reporting and analytics

- Cloud-based payroll processing


Pricing:

- Strong HR services integration, versatile platform

- Robust reporting and analytics

- Includes a mobile app


Cons:

- Some functions need a learning curve

- Pricing can be greater than rivals

- Occasional system lag

- Limited worldwide payroll capabilities

- Customization may need technical proficiency.

3. Gusto

Gusto is an easy and affordable payroll outsourcing service, especially suited for little companies. Known for its transparent rates and ease of use, it also provides advantages administration.

- Automated tax filing and payments

- Employee advantages management

- Time tracking and PTO management

- HR services combination


Pricing:

Starts at $39/month + $6 per worker.

- Affordable and simple to utilize.

- Offers medical insurance, 401( k), and other benefits.

- Handles federal, state, and regional tax filings.


Cons:

- Not perfect for organizations with a large, intricate workforce.

- Only available for U.S.-based staff members and professionals.

- Personalized assistance is only readily available at greater tiers.

- Limited versatility for distinct payroll structures.

- Slower processing times for brand-new services compared to some competitors.

4. ADP

ADP, founded in 1949, is a trusted international payroll service especially designed for large enterprises. It supplies effective multi-country payroll software, in addition to advanced analytics for in-depth insights into payroll information.

- Global payroll solutions

- Tax policies compliance tools

- HR services combination


Pricing:

- Offers 24/7 consumer service with payroll specialists.

- Automates tax filings, payroll calculations, and guarantees compliance with guidelines.

- Gets in touch with different accounting software application and HR tools.


Cons:

- Pricing can be high compared to competitors with simpler payroll requirements.

- Service charges for tax filings, year-end reports, and certain features.

- Initial setup can be time-consuming and may require comprehensive training.

- While assistance is readily available 24/7, response times and quality might vary.

5. Paychex

Paychex is a popular choice for little to medium-sized companies, using a variety of payroll and HR services. Its intuitive platform ensures easy management.

- Automated payroll processing

- Employee advantages administration

- Time and presence tracking

- HR services for compliance


Pricing:

- User-friendly customer support

- Strong compliance assistance for tax and labor laws

- Mobile app for easy payroll management on the go


Cons:

- Pricing can be greater compared to some competitors

- Some advanced functions come at an additional expense

- Reports and modification options can be restricted

- Occasional delays in client support action times


6. Square

Square's payroll services are ideal for small companies, especially those already using Square for payments, providing easy integrations, automated tax filings, and direct deposit options.

- Simple payroll management

- Direct deposit and tax filing

- PTO and time-off tracking

- Integration with Square POS


Pricing:

$ 35/month + $5 per employee.

- Seamless combination with Square POS

- Competitive prices, particularly for small companies with hourly employees.

- Simple and user-friendly style


Cons:

- Lacks innovative HR tools and benefits administration that larger enterprises may require.

- Best matched for retail, dining establishments, and little service-based services, however may not be perfect for extremely complex payroll requirements.

- Payroll reporting features are more standard compared to competitors.

- Only readily available for services running within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll contracting out option that combines payroll with innovative HR services, perfect for mid-market organizations.

Key Features:

- Payroll and HR services

- Workforce scheduling and time tracking

- Employee self-service alternatives

- Compliance with tax guidelines


Pricing:

- Can integrate with HR, labor force management, and accounting software.

- Comprehensive compliance features for tax guidelines, wage laws, and reporting requirements.

- Provides detailed analytics into payroll trends, labor expenses, and compliance dangers.


Cons:

- Can be too complex for small companies with a high learning curve.

- Might be more expensive than some simpler payroll options, especially for small companies with tight spending plans.

- Some businesses may discover particular functions require IT support or extra modification efforts.
- Some users report inconsistencies in customer service action times and problem resolution.

8. Justworks

Justworks provides payroll outsourcing together with robust HR services, making it a perfect option for small businesses with hourly and salaried non-exempt employees.

- Payroll processing and tax filing

- Employee benefits and insurance coverage

- 401( k) management

- HR services and worker's payment


Pricing:

Starts at $49/month per worker.

- Simplifies payroll processing and tax filings.

- Intuitive and easy-to-use dashboard for staff members and administrators.

- Combines payroll, benefits, compliance, and HR tools in one platform.


Cons:

- More cost-effective for mid-sized companies than little groups.

- Less flexibility in payroll and HR tools compared to some standalone solutions.

- Requires business to co-employ workers, which may not suit all business structures.

- Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides powerful payroll solutions and HR services to businesses of all sizes.

Key Features Overview:

- Automated payroll processing

- Tax guidelines compliance

- HR services for workforce management

- Employee self-service functions


Pricing:

Custom rates based upon the scope of the company.

Pros:

- Employees can manage their own payroll, benefits, and tax files.

- Offers detailed features to secure delicate staff member data.

- Advanced analytics offer important insights into labor force costs, turnover, and performance.


Cons:

- Compared to other payroll options, Paycom can be costly, especially for small or midsize businesses.

- New users may require significant training to fully utilize the platform.

- Some users report that workflow personalization and reporting alternatives have restrictions.

- While client service is available, some users experience sluggish response times or problem fixing complicated concerns.

- Compared to competitors, Paycom has less combinations with other service software, requiring more reliance on its internal environment.

How to Choose the Right Payroll Service for Your Business

With so lots of outsourced payroll options available, how do you select? As an initial step, it's crucial to take your business's size and needs into consideration. Small services might prefer a simpler, economical option, while larger services require more extensive services.

Ensure the supplier incorporates efficiently with your existing HR services, accounting tools and internal workflows to minimize disturbances. A service that takes months to adopt can considerably affect your organization - look for service providers that offer quick and basic onboarding.

At Playroll, we understand the difficulties at hand. Above all, we are committed to supplying customized customer support, for services of all sizes. Our platform integrates automated, easy-to-implement worldwide payroll management software application with hands-on assistance. All in the name of making international payroll and growth genuinely simple.